WHO WE ARE

Our vision at On Target Laboratories is to brighten the future for those fighting cancer by making cancer visible intraoperatively so it can be removed more completely with our cancer-targeted intraoperative molecular imaging agents.

We are an agile, tenacious, collaborative biotechnology start-up with a relentless focus on advancing real- time cancer imaging. Our end game is helping people fight cancer, boldly pushing boundaries to advance science, technology, and humanity.

Our intraoperative molecular imaging agents, based on the pioneering work of Purdue University’s Philip S. Low, PhD, illuminate cancerous tissue, which may enable surgeons to detect more cancer that otherwise may have been left behind.

CYTALUX (pafolacianine) injection, On Target’s first product, received FDA approval for ovarian cancer in November 2021 and lung cancer in December 2022. For more information visit www.ontargetlabs.com and www.cytalux.com.

WHAT YOU WILL DO

As the Executive Administrator, you will report to the Chief Executive Office and also support the Chief Financial Officer of On Target Laboratories.

This is a full-time, salaried, exempt position based in Nashville, TN; however, remote work may be considered.

We are seeking a proactive, high-initiative Executive Administrator who enables the CEO and CFO to focus on strategic leadership by handling high-level administrative, logistical, and communication tasks and projects. Reporting to the CEO and supporting the CFO, you do not wait to be told what to do — you anticipate needs, identify what needs to be done, and take ownership to get things done. The ideal candidate has excellent relationship-building and communication skills, can juggle multiple priorities and successfully complete them.  You are a strong project manager that is highly organized, efficient, and technologically proficient.

Primary Responsibilities

• Manage the CEO’s and CFO’s calendars: schedule meetings, prioritize appointments, adjust conflicts, and proactively block time for strategic work.
• Arrange travel (domestic and international), including itineraries, accommodations, ground transport, etc.
• Prepare, review, and process expense reports, ensuring accuracy and compliance.
• Create, format, and organize PowerPoint slide decks, presentation materials, reports, and briefings.
• Plan, organize, and execute meetings and events (internal and external), large and small:
  • Employee meetings, customer meetings, board meetings, off-sites, workshops, retreats, etc.
  • Coordinate logistics: venue/virtual platform, AV/tech, catering, materials, transportation, attendee invites.
  • Prepare agendas, summarize and capture outcomes from staff and board meetings, follow through on action items.
• Demonstrate strong initiative: see what needs to be done and act without waiting for direction.
• Build and maintain excellent relationships with internal teams, customers, and external partners; communicate clearly and professionally with an ability to influence.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Manage multiple priorities simultaneously; maintain high quality and attention to detail even under pressure while maintaining composure

Qualifications & Skills

Required:

• Bachelor’s degree (or equivalent experience) is preferred.
• Minimum 2-4 years of experience in an executive administrative or support role, especially supporting C-suite executives.
• Demonstrated experience managing complex calendars, travel, expense reporting, and creating high-quality presentation decks.
• Excellent communication skills (verbal & written), strong relationship building, ability to work with diverse stakeholders.
• Extremely organized, detail-oriented, efficient; able to multitask without losing accuracy.
• Self-starter: ability to anticipate needs, act without waiting for direction.
• Leverage technology proficiently: Google Suite (Docs, Sheets, Slides, Calendar, Gmail, etc.) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High initiative and ownership mentality.
• Professionalism, discretion, and integrity.
• Flexible and adaptable; able to shift gears when priorities change.
• Strong project management skills

Preferred:

• Prior experience organizing medium-sized and larger scale events, workshops, or customer-facing meetings.
• Exposure to financial administration: budgeting, financial reporting, invoice tracking.
• Experience in environments with rapid changes, tight deadlines.
• Experience managing multiple executives’ schedules and calendars.